Aviation
AI-Driven AIP IFR Smart Assistant & Document Intelligence Platform
Success Story
Scalefocus demonstrated how combining AI and domain expertise can dramatically improve the usability of complex regulatory aeronautical data, meeting operational, regulatory, and security expectations. The project focused on transforming how critical aeronautical information (AIP IFR data) is accessed and utilized by operational teams.
The client relied heavily on complex, multi-section AIP documents and static charts, which required intensive manual work to interpret. Scalefocus delivered a modern AI-powered smart assistant and document intelligence platform that enables instant access to regulation-based answers, full-text search, rapid reporting, and automated document comparison. The result – dramatically improved operational readiness and accuracy.
70% improvement
in data retrieval
50% increase in report creation and document comparison
Precise AI-generated responses with source citations and links
The Client
A European aviation enterprise responsible for airspace information management, regulatory documentation, and operational oversight. Their teams work with high-volume, high-complexity aeronautical publications (AIP IFR), requiring precision, traceability, and adherence to regulatory standards.
The Challenge
Aeronautical Information Publications (AIP IFR) contain mission-critical data needed for planning, procedure development, and operational decision-making.
- Critical data was buried inside large, multi-section, multi-format documents (PDFs, charts, tables).
- Manual lookup was slow, error-prone, and inconsistent, especially during time-sensitive operational tasks.
- Users required precise answers backed by the exact regulatory reference and without approximations.
- Existing systems offered no intelligent search, no comparison tools, and no automation for recurring reports.
This created risks in operational workflows and consumed a significant amount of analyst time each week.
The Solution
Working closely with the client, Scalefocus designed and delivered a next-generation information access platform powered by locally hosted, secure AI technologies. The solution evolved through an initial POC into a full-featured product.
Key Capabilities Delivered
Natural-Language Smart Assistant (RAG-Based, Locally Hosted)
Users can ask semantic questions (e.g., “What is the minimum sector altitude for area X?”). The assistant returns precise answers, citing exact paragraphs, implemented using Retrieval-Augmented Generation (RAG), hosted securely on-premise.
Advanced Full-Text Search
High-performance search over thousands of pages of various documents with section-aware results and highlight previews.
Automated Reporting From Raw Data
Users upload structured or semi-structured operational data, and the system automatically builds regulatory-aligned reports based on a predefined format.
Document Comparison Tool
The tool provides side-by-side comparisons of document versions and highlights additions, deletions, and modifications in tables, charts, and text.
Seamless User Experience & Local Deployment
A clean, modern UI enables fast access to complex information, while components are deployable in local or secure environments and meet regulatory constraints. User management also allows the organization to manage access within the application.
Business Results
Scalefocus established continuous testing practices and ran automated tests throughout the development lifecycle to obtain immediate feedback on business risks such as delivery delays and defect leakages. The newly launched QA service minimized bugs to enhance the app quality and stability so it could be utilized by its multiple users with their customizations.
Lookup Time Reduced Significantly
70% improvement in data retrieval, even across multi-section IFR documents.
Transparent, Trustworthy Answers
Every AI-generated response includes precise source citations and links to specific sections.
Local Deployment & Compliance
The entire platform operates in a local, controlled environment that meets security and regulatory requirements for aviation data.
Faster Reporting & Decision Making
50% increase in report creation and document comparison, leading to a significant reduction of administrative workload and eliminating human error.
Seamless, Modern User Experience
The redesigned interface streamlines mission-critical tasks and supports rapid onboarding of new analysts and operators.
Client Success Stories
We have a global client base that includes Fortune 500 companies, innovative startups and industry leaders in Information Technology, E-Commerce, Insurance, Healthcare, Finance and Energy & Utilities.
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